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Employment Opportunities

The Woman's Club of Fort Worth has the following career opportunities available within our organization.

BOOKKEEPER

(Part-time Position: 25 hours per week, flexible days and schedule)

POSITION REQUIREMENTS  

  • Ability to work independently or collaboratively.

  • Strong organizational skills and attention to detail.

  • Ability to multitask and meet deadlines.

  • Experience in bookkeeping or related roles within small businesses or nonprofit organizations.  

  • Proficiency in Excel and Quickbooks Online.

  • Familiarity with Square, Donor Snap, and Google Calendar.

  • Attendance at weekly staff meetings.

  • Close collaboration with the Club Treasurer (a volunteer position) to prepare monthly financial reports.

  • Direct reporting to the Executive Director.

 

PHYSICAL DEMANDS/WORKING CONDITIONS 

Candidates must be capable of operating computers and office equipment, communicating effectively on the telephone, and accurately interpreting numerical data. The ability to lift up to 10 pounds is required.

 

Responsibilities include:

  • Payroll: Processing new employee paperwork and background checks; managing weekly payroll, including verification of hourly timecards.

  • Accounts Payable/Receivable: Issuing checks for bills, employee, and member reimbursements promptly and accurately; ensuring proper categorization of expenditures; recording donations, grants, contracts, and pledges; categorizing revenue appropriately; coordinating with the Treasurer and Executive Director to manage cash flow effectively.

  • Banking: Maintaining a sufficient supply of checks for each bank account; managing the online bill-pay system for retail vendors; verifying and reconciling deposit transaction logs; making timely deposits.

  • Deposits: Handling daily deposits, inputting data into Quickbooks Online and the member database, and classifying accounts and classes for deposits.

  • Clerical: Establishing and maintaining an organized filing system; filing invoices, bank deposit receipts, payroll paperwork, reimbursements, insurance information, and other financial records; preparing Department/Club reports as required.

  • Events: Processing and reconciling event-related purchases; occasional evening event attendance may be required.

  • Other: Ordering and managing organizational business licenses, registrations, and certificates; assisting with budget and financial report preparations; completing annual Property Tax Exemption, Annual 990, monthly Sales Tax filings, and Form 50-128 (Texas Property Tax Code section 11.23(b)) with the Tarrant County Tax Appraisal District before March 31 each year.

  • Performing other necessary and related tasks as assigned.

 

RECEPTIONIST

(This position is full-time, requiring 40 hours per week, Monday to Friday 8am-4pm)

 

POSITION REQUIREMENTS: As the Receptionist for The Woman's Club of Fort Worth, you will be the first point of contact for our organization, responsible for providing exceptional customer service and administrative support. You will play a crucial role in ensuring smooth operations and creating a welcoming environment for members, guests, and visitors.

 

Key Responsibilities:

  1. Front Desk Operations: Greet visitors with warmth and professionalism, answer phone calls, and respond to inquiries promptly and courteously.

  2. Member Support: Assist members with inquiries, membership applications, event registrations, and other requests.

  3. Administrative Tasks: Manage incoming and outgoing mail, maintain office supplies inventory, and assist with clerical duties such as data entry, filing, and photocopying.

  4. Event Coordination: Support event planning and execution by assisting with RSVPs, coordinating room bookings, and providing logistical support as needed.

  5. Information Management: Maintain accurate records of member information, event attendance, and other relevant data using our database system.

  6. Collaboration: Work closely with other staff members to ensure seamless coordination of activities and effective communication within the organization.

  7. Adherence to Policies: Uphold organizational policies and procedures, including confidentiality guidelines, to maintain the integrity and security of club operations.

  8. Other Duties: Perform additional tasks and responsibilities as assigned by management to support the overall goals and objectives of the organization.

 

Physical Requirements (With or Without Accommodations):

  • Visual acuity to read information from computer screens, forms and other printed materials and information.

  • Able to speak (enunciate) clearly in conversation and general communication.

  • Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.

  • Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.

  • Lifting and moving objects and equipment up to 20 lbs.

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree preferred.

  • Previous experience in a receptionist or administrative role, preferably in a hospitality or nonprofit environment.

  • Exceptional interpersonal skills and a friendly, professional demeanor.

  • Strong communication skills, both verbal and written.

  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and general computer literacy.

  • Ability to multitask and prioritize tasks effectively.

  • Attention to detail and accuracy in completing tasks.

  • Commitment to upholding the values and mission of The Woman's Club of Fort Worth.

To apply, please submit your resume, a cover letter outlining your qualifications and interest in the position, and 3 references to director@thewomansclubfw.com. We look forward to reviewing your application.

 

The Woman's Club of Fort Worth is an equal opportunity employer and welcomes candidates from all backgrounds to apply.
 

Thank you for your interest in our organization. If you have further questions,

please contact info@thewomansclubfw.com.

The Woman's Club of Fort Worth
1316 Pennsylvania Avenue,  Fort Worth, Texas  76104
817.335.3525

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